Privacy policy

 

This policy is applicable to all personal data processed by the Vox Scientia website, operated by N-square Consulting registered at Kreupelstraat 33, 1703 Dilbeek, Belgium. We strictly limit the processing of your personal information, and work only with other organisations who do the same.

Any subpoena or attempts by government agencies or private sector organisations to gain access to any information that you give us will be vigorously challenged.

Communications

Emails received through info(at)voxscientia.eu are reviewed by one staff member and sent onwards when necessary to other staff members. Our current service provider is GoDaddy.

We run a variety of open and closed mailing lists, and the membership of closed mailing lists are kept confidential, though this information is shared with our mail service providers for the purpose of list-management.

We do not have a back-up policy for our communications. Each employee, as he or she sees fit, may retain the content of specific communications that he or she receives and sends, but we endeavour to keep this information stored securely through the use of encrypted emails.

We do not solicit information on political and religious beliefs or medical information. When such sensitive personal information is provided to us through our email or postal address, we delete or anonymise this information as soon as possible.

Telephone calls received on our number are serviced by Telenet and are beyond our control. As a result, the traffic data for these calls may be retained in accordance with various laws and a voluntary code of practice for the retention of communications data.

Website

We honour encrypted browsing (https) by default. Our website runs on a WordPress platform and certain plugins monitor usage patterns for security purposes (they are used to detect hacking attempts).

In order to better serve our members, we use cookies and periodically analyze web logs. We may collect IP addresses to better understand where our traffic is coming from, and to provide customized services to members. We may also use third-party services such as Google Analytics. This helps us understand traffic patterns and know if there are problems with our website. We may also use embedded images in emails to track open rates and click-through rates for our mailings, so that we can tell which mailings appeal most to Vox Scientia supporters.

We may also point from our website to other internet services that do use cookies. These services do not fall under our control and we advise you to familiarise yourself with the privacy policies and terms of service that apply to these third party services. This is particularly the case with multi-media services and social plugins.

The processing of web usage data is kept to a minimum. Moreover, all data collected is anonymised, and we do not share it with third parties.

Subscription

If you subscribe using the ‘Stay informed’ form, your e-mail address will only be used to send you occasional updates. Subscriber information will not be provided, rented or sold to any third party. Information about subscribers is only provided in a general, aggregate form, for example the amount of subscribers.

Our website only uses confirmed opt-in for subscribers to any mailinglist. People interested in subscribing first have to confirm their subscription before it is effected. By using professional mailinglist software (Mailchimp), our website minimises the risk of abuse of the addresses by third parties. Subscribers can subscribe or unsubscribe themselves without any intervention from us.

Social Media

Vox scientia uses social media and social networking services to advance our work. These applications require the use of third party service providers. Notably, we have a YouTube playlist and a Twitter account.

Corrections

We will endeavour to keep your personal information accurate. If you require access to personal information we hold on you, wish to amend an inaccuracy, or have your information deleted from our files then please contact info[at]voxscientia[dot]eu

Changes to this policy

In the event that this policy is changed at any time, the date and nature of the change will be clearly indicated in this document. In the event that the change has a material impact on the handling of your personal information, we will contact you to seek your consent.

Questions

If you have any questions regarding our privacy policy or require any clarifications, please contact info[at]voxscientia[dot]eu